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Privacy Policy

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Calodie Talent: Privacy Policy

Last Updated: December 2025

At Calodie, we are committed to protecting the privacy and security of the personal data we collect. This policy explains how we handle the information of our represented artists, prospective talent, and industry partners.

1. Information We Collect

To provide professional representation, we collect the following data:

  • For Talent: Name, contact details, date of birth, headshots, showreels, physical measurements, union memberships (e.g., Equity, SAG-AFTRA), and financial information (for processing payments/residuals).

  • For Prospective Talent: Information provided via our Submissions page, including CVs and media links.

  • For Industry Professionals: Professional contact details (name, company, email) used for casting and business development.

2. How We Use Your Data

We use your information to:

  • Submit your profile to Casting Directors, Producers, and Ad Agencies.

  • Negotiate contracts and manage financial transactions on your behalf.

  • Communicate industry opportunities and agency updates.

  • Maintain your public-facing profile on the Calodie website and industry platforms (e.g., Spotlight).

3. Legal Basis for Processing

We process your data based on:

  • Contractual Necessity: To fulfill our obligations as your talent agent.

  • Legal Obligation: To comply with tax and employment laws.

  • Legitimate Interests: To promote our artists and facilitate the casting process.

4. Sharing Your Information

We share talent data only with relevant third parties in the entertainment industry, including:

  • Casting Directors, Production Companies, and Advertising Agencies.

  • Industry databases (Spotlight, IMDb, Casting Networks).

  • Our professional advisors (accountants/legal) when necessary for business operations.

  • We never sell your personal data to third-party marketing companies.

5. Data Security & Retention

We implement industry-standard security measures to prevent unauthorized access to your data. We retain personal data only for as long as you are represented by Calodie, or as required by law (e.g., for tax records).

6. Your Rights

Under data protection laws (including UK GDPR), you have the right to:

  • Access the personal data we hold about you.

  • Request the correction of inaccurate information.

  • Request the deletion of your data (the "right to be forgotten") upon termination of representation.

  • Withdraw consent for data processing at any time.

7. Cookies

Our website uses cookies to enhance user experience and analyze site traffic. You can manage your cookie preferences through your browser settings.

8. Contact Us

For any questions regarding this policy or to exercise your data rights, please contact our Data Protection Officer at:

Email: privacy@calodie.com

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